Aspen 5.9 Release Notes

  • Aspen version 5.9
  • Destiny Single Sign On – Users will be able to log into Destiny using their Aspen credentials.
  • By having Tech Support configure their instance of Aspen, Destiny customers can turn on Aspen as the identity provider. Users logging into Destiny will be redirected to the Aspen login screen. Once completed, they are directed back to Destiny logged in as that user. (If the user already has an active Aspen session going, they do not even need to sign in.)
  • Record Level Security Create/Read/Update/Delete – Record level security utilizes reference codes to determine which records are visible. Previously, you would associate this to a role. Now, when you associate a role you will see additional options for adding or removing Write, Add, and Delete privileges. Users can now read the records. Users attempting to modify a record for which they do not have privileges will receive an error message.
  • Person Record Security (Person Race) – This enhancement provides a method for sysadmins to obfuscate the data by limiting where the fields can be displayed.
  • Usability Improvements to Reference Code Selections – When using autocomplete (or the popup window), Aspen currently defaults to the “Code” column instead of the “Name” column, even though most people will know the code by the name. A new feature allows districts to configure this element.
  • Gradebook absent/tardy indicator in grade cell on due date – Gradebook has a new Display called “Due Date” (Grade/Color/DueDate). In this view, assignments are overlaid with attendance indicators, so that teachers can see if a student was present on the day the assignment was due. Period attendance only appears if the absent period was during this class, you won’t see absence codes that did not affect attendance during this period.
  • Hover over for Attendance Codes – Hover over an attendance code to see more description about that code.
  • Parent Notification Subscription for Period Attendance – There is a new subscription type, “Class Attendance,” that can notify parents of a period absence.
  • Gradebook enhancements – Exposed the Trend calculation as part of School View > Average Calculations. Schools can set a new calculation and insert it for display into the gradebook, allowing schools to replace the existing gradebook columns with custom displays.
  • Grade Term Locking – In School > Grades > Grade Terms, there is a new option for “locking” the gradebook. When enabled, portions of the gradebook related to that term, such as assignments and scores, will be locked from editing.
  • Attendance clerk can post period attendance – This feature is designed to allow an attendance clerk to post Class Attendance on behalf of the class teacher (or Daily Attendance based on a period) as if they were the homeroom teacher.
  • Prioritize Courses within a Program of Study – If students are taking two courses that satisfy a requirement, this enhancement allows you to prioritize which course gets satisfied in what order.
  • Forecast view for graduation summary – This feature forecasts how the credits in progress would be applied to the graduation requirements (before the course is completed and the credits have been posted).
  • Attendance Activity Tracking – Track who has made changes to an attendance mark by setting editing privileges and requiring users to select a Change Reason.
  • Ed-Fi – The Ed-Fi ODS implementation has been certified.
  • Conflict Matrix (Restrains on Class Sections) / View a Student Schedule for a Specific Date – This feature is intended to highlight differences in requests and find students with course requests that are in conflict (like two electives that only meet at the same time). Additionally, a new School preference, “Default time filter to date,” allows you to view the matrix for a specific date. Note: this is based on the student’s current schedule and is not intended to work with future scheduling changes.
  • JNLP: Fixed Receipt Printing and File Uploading – All JNLP methods will be replaced with HTML or JavaScript browser equivalents (window.print).
  • Portal student/contact authentication – When enabled, family portal users will not see any student’s data until they submit a verification form, usually containing information about the student that only the contact would know.
  • Demarcation of calculated grades in portal views – if the posted score differs from the calculated average in the portal, there is now an icon explaining that the average was overridden by the teacher.
  • Hide Courses from attendance input – For sections that do not take attendance, the attendance option can be hidden from Staff and Family views.
  • Apply grade scale grade overrides – Districts can create school-based modifications to a grade scale by adding/dropping/modifying one or more codes. Additionally, a new feature allows you to force Staff to use a default grade scale.
  • Elementary Scheduling enhancements – numerous improvements to the Elementary Scheduler.