Entering Progress Report Grades and Comments in Aspen is very similar to updating post columns and posting grades for the end of a term, so the procedure should look familiar to you if you have posted grades in Aspen.
Go to the Scores area of a class and select “Post Columns – Progress” from the Grade Columns pick list and make sure that the correct term is selected in the term pick list.
Update the current QT Progress Report grade column with your students’ current averages as follows:
Important: You must follow the Update Post Columns steps for your progress report grades to post correctly. Just as when you post term grades, the QT averages on the right hand side of the gradebook are for display purposes only and will NOT post to student transcripts. Only the updated POST COLUMNS will post grades/comments to the transcript and to the progress reports.
- Click on the Update Post Columns button.
- When the Update Post Columns wizard opens, set Grade Term to the current term, and Grades to update to Progress grades for all students. Click the Next button at the bottom of the window. Make sure you do not set Grades to update to Term grades for all students when posting Progress Reports.
Once your QTxP (current quarter progress report grade) and PR (progress report comments) columns are updated, you can post them all with the Post Grades button. Simply follow the wizard to be sure that you are dealing with the proper quarter and that you are updating and posting progress (rather than term) grades to the transcript.
Comment codes are available in Aspen and a list of them are attached at the end of this knowledge base article under “Article Attachments.” You can simply enter the code for the comment you want, or you can press CTRL + L to select a comment from a pick list of comments
As always, if you have any questions, contact your mentor, your department lead teacher, or the head registrar for assistance.